Senior Project Officer-HR, Caribbean

FUNCTIONS OF THE POST

Ø To manage the HR operations, ensuring the smooth, timely and accurate processing of all HR transactions and employment contracts within the HRM as well as the effective delivery of quality service to all clients within the CARICOM Secretariat and its projects across the region.
This entails the coordination and strengthening of the operating systems and work flow within the HRM with particular attention to the recruitment, employment and salary and benefits administration processes amongst other human resource client services. This position provides day-to-day supervision of the Human Resource Information System (HRIS).
Ø The SPO, HRM provides HR Client Services to an assigned Directorate and interacts positively and constructively with all management and staff of the Secretariat and its projects in promotion of harmonious staff relations, also provides technical support to CARICOM institutions and associate institutions, as appropriate.
Ø The SPO, HRM participates in the strategic human resource planning process for the Secretariat, in the annual work programme and budget development for the HRM Sub-Programme and in the development and implementation of HR Policy and Procedures.
Ø Acts in the absence of the Deputy Programme Manager, HRM and provides team leadership or team support as required to other members of the Sub-Programme.

QUALIFICATIONS AND EXPERIENCE

Candidates should possess:

Either
(i) A Masters Degree in Human Resource Management or Human Resource Development or related management or social science discipline from a recognised university with specialised training and/or competencies in HR Operations or HR Administration, salary and benefits administration; and a minimum of three years post qualification experience with a demonstrated performance record in the Human Resource Management field. Experience within an international organisation would be an advantage.
Or
(ii) A Bachelors Degree in Human Resource Management or Human Resource Development or related management or social science discipline from a recognised university with specialised training and/or competencies in HR Operations or HR Administration, salary and benefits administration; and a minimum of five years post qualification experience with a demonstrated performance record in the Human Resource Management field. Experience within an international organisation would be an advantage.
Plus
(iii) Sound interpersonal competencies and a positive attitude are critical. HRIS and Computer proficiency is essential. Experience in an e-HR environment is required. Proficiency in a foreign language would be an asset.

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Reform Management Unit, Dominica

Duties

§ Reviewing consultant’s reports on various reform initiatives undertaken as part of the Growth and Social Protection Strategy
§ Produce draft legislation facilitating the reform process as instructed
§ Advise the Chief Personnel Officer or her designated representative, where in the opinion of the drafter, new bills or amendments may conflict with existing legislation
§ Review and draft Contracts and other legal documents
§ Make presentations to Cabinet and Committee of Permanent Secretaries and other stakeholders on legislative issues when necessary

Qualifications, Experience and Skills Required:

§ A law degree from a recognized university preference will be given to an individual enrolled as an advocate by a Supreme Court or called to the bar by a legal professional association
§ Ten (10) years working experience of legal drafting preferably in Commonwealth countries using the Westminster model parliamentary democracy
§ Experience in legislative drafting in the Caribbean Region
§ The successful applicant will be expected to demonstrate a successful track record in drafting legislation
§ Computer literacy is essential

Terms

Successful candidates will be contracted for a period of one (1) year in the first instance with the possibility of renewal upon satisfactory performance. Salaries will be commensurate with qualification and experience.

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Human Resources Officer, Barbados

The ideal candidate will report to the Director of Human Resources. He / she will be responsible for the management of all functions of Human Resources including staff turnover, recruitment and industrial relations.

Skills & Achievements Qualifications / Requirements:
• Three years practical experience as an HR generalist
• A degree or diploma in Human Resources
• An understanding of benefits and compensation processes
• A thorough knowledge of Barbados labour legislation
• A working knowledge of Microsoft Office
• Knowledge of industrial relations would be an asset.

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Concierge Agents, Turks & Caicos

We invite applications from suitably qualified Concierge Agents for our Rooms Division Department.

Requirements include:

o Include details of current qualifications in stated area.

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Front Office Agents, Turks & Caicos

We invite applications from suitably qualified Front Office Agents for our Rooms Division Department.

Requirements include:

o Facilitate open communication with Guests etc.

o Handle the reservations

o Handle the special request of the Guest.

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Executive Assistant, St. Kitts

Supports the General Manager and his/her team by completing administrative responsibilities. Duties include organizing, composing and distributing correspondence to both associates and guests, initial response and follow up to inquiries and collecting and tracking problem resolution information.

Achieving/Exceeding Goals – Achieving and exceeding goals including performance goals, budget goals, team goals, etc.

Communicating Information Timely – Informing and/or updating the executives, the peers and the subordinates on relevant information in a timely manner.

Communicating, Monitoring, and Ensuring Safety Standards – Communicating the importance of safety procedures, detailing procedure codes, ensuring associate understanding of safety codes, monitoring processes and procedures related to safety.

Exceeding Customer Expectations – Providing services that are above and beyond for customer satisfaction and retention.

Guiding, Directing, and Motivating Subordinates – Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.

Maintaining Productivity Levels – Ensuring and maintaining the productivity level of associates.

Making Decisions and Solving Problems – Analyzing information and evaluating results to choose the best solution and solve problems.

Managing Daily Operations of the Area or Department – Managing day-to-day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis.

Supervising Associates – Supervising and managing associates. Managing all day-to-day operations. Understanding associate positions well enough to perform duties in associates’ absence.

Thinking Creatively – Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.

Training and Teaching Others – Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.

Attending Meetings to Improve Quality and Service – Attending meetings and communicating with executive, peers, and subordinates as an effort to improve quality of service.

Attending Strategy and Management Meetings – Attending meetings to plan, organize, prioritize, coordinate and manage activities and solutions

Coaching and Developing Others – Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills.

Collaborating with Resources to Manage Projects, Achieve Goals, and Solve Problems – Working with other people to gather the information necessary to manage projects, achieve goals, and resolve problems.

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Administrative Officer, BVI

Main responsibilities include:

v	Reports to the Senior Administrative Officer.
v	Acquires quotations from local vendors.
v	Raises purchase orders according to the Recurrent/Capital Estimates.
v	Prepares vouchers, journals and other transactions for payment at the Treasury.
v	Department and records them in the appropriate Vote Books.
v	Photocopies contract vouchers, journals and relative attachments.
v	Files all documents associated with the Accounts Section.
v	Reconciles Vote Books.
v	Prepares return of charges or vouchers for salaries of staff and housing allowance.
v	Dispatches BVI Government cheques and purchases bank drafts to overseas vendors or organisations.
v	Investigates and responds to queries and inquiries as may be assigned; checks all statements for accuracy.
v	Fills requisitions (Stationery, Office Supplies, etc.) for the Office.
v	Prepares and clears Advances and Imprest Warrants.
v	Assists the Summary Court Manager.
v	Makes travel arrangements and prepares travel documents for the Director of Public Prosecutions and other staff.

Requirements:

v	Bachelor”s Degree
v	At least Five (5) years working experience
v	Computer Literate
v	Good command of the English language and excellent writing skills.
v	Bookkeeping experience or training
v	Confidential and trustworthy; Ability to work with little supervision; Meticulous

Salary:

v	Entry level $28,818 – $32,391 annually, Grade 9 commensurate with qualifications and experience.

Appointment:

v	Subject to medical fitness; One-year probationary period
v	Permanent and pensionable establishment

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Assistant Secretary/Recording Secretary, BVI

The Government of the Virgin Islands invites qualified and professional applicants to apply for the post of Assistant Secretary/Recording Secretary, Cabinet Office.

Main responsibilities include:

v	Prepares draft minutes for Cabinet Meetings
v	Prepares revised Cabinet minutes in consultation with the Cabinet Secretary
v	Prepares draft minutes for the national Security Council (NSC) Meetings
v	Prepares revised National Security Council minutes in consultation with the Cabinet Secretary.
v	Distributes revised Cabinet and NSC minutes to member
v	Prepares, distributes and updates the NSC Checklist of Actions.
v	Prepares, updates and distributes Cabinet Checklist of Actions.

Requirements:

v	Bachelor’s degree in Business Administration, Economics, Law or Public Administration or related field
v	Five (5) years relevant experience or senior management level
v	Extensive knowledge of the roles of Government, Parliament and Cabinet and associated processes and procedures
v	Sound knowledge of national politics, acts, conventions, legislation, rules and regulations
v	Highly developed written and oral communication skills, to successfully liaise with Ministers and senior public senior officers
v	Extremely strong and confident writing skills
v	Ability to meet tight deadlines
v	Ability to work under pressure, to coordinate and to organise
v	Highly developed interpersonal skills, including flexibility and the ability to exercise tact and discretion in providing advice in a timely manner, in a highly sensitive environment
v	Sound analytical, decision-making and problem

Salary:

v	Entry level $47,371 – $53,247 annually, Grade 14 commensurate with qualifications and experience.

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Senior Administrative Officer, BVI

The Government of the Virgin Islands invites qualified and professional applicants to apply for the post of Senior Administrative Officer, Cabinet Office.

Main responsibilities include:

v	Prepares and maintains the basic human resources statistics
v	Maintains the department’s human resources files and databases
v	Manages the department’s mail. Correspondence and filing systems
v	Serves as liaison for normal business with other government ministries

Requirements:

v	Bachelor’s degree in Education, Business Administration, Social Science, Human Resources Management, Public Administration or related discipline.
v	Five (5) years administrative experience
v	Sound knowledge of Public Relations, Government organisation, policies and procedures
v	Sound knowledge of Human Resources Management principles and practices
v	Sound knowledge of statistical analysis.
v	Sound counselling techniques and conflict resolution skills
v	Sound human relations skills
v	Excellent oral and written communication skills

Salary:

v	Entry level $38,269 – $43,013 annually, Grade 12 commensurate with qualifications and experience.

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Administrative Assistant, Jamaica

An Administrative post, the AA will be responsible for:

Scheduling Seminars, Testing, Consultations, Meetings, appointments and Interviews for KONTAKS
Preparing contracts for all activities
Coordinating projects, events and office activities

The AA will also:

Distribute information regarding the organization
Design advertisements for the company
Review and create material for the website
Conduct Interviews

This position will receive technical and administrative supervision from the Solutions Officer.

Other Functions of the post:

Maintaining calendar, scheduling appointments and meeting rooms
Making travel and accommodation arrangements
Compiling information including messages and appointments and distributing same to the relevant personnel
Using various software applications such as spreadsheets, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports
Maintaining records through filing, retrieval, retention, storage, compilation, coding, updating and destruction
Typing routine correspondence and reports from dictation or handwritten copy using personal computer
Answering the telephone, screening callers, relaying messages, and greeting visitors
Opening, sorting and accurately processing mail to ensure timely information flow
Operating office equipment such as photocopier, fax machine, and calculator; coordinating the servicing of such equipment
Operating personal computer to access e-mail, electronic calendars, and other basic office support software

Education and Experience
The Administative Assistant (AA) must have:

Tertiary education
At least Three (3) years administrative/office experience
Expertise in MS Word and Excel
Experience working with other software applications such as Access

Required Skills and Specialized Techniques

Exceptional Analytical skills
Good Interpersonal skills
Team Player
Good time management skills
Ability to work on own initiative
Attention to detail

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